SiteActive — SHERQ Operating System

What SiteActive is

Every file, permit and record that keeps a site legal — running as one live system.

SiteActive is a SHERQ Operating System: software that takes everything South African law requires you to keep — the SHE File, permits, training records, registers, appointments, incident reports — out of binders and shared drives, and connects legislation, operational activity, evidence, risk and external assurance in a single computational model that knows what’s required, what’s missing, and what expires next.

For principals & corporates

See every contractor’s compliance before they walk on site.

One control centre for your own operation — SHE file, ESG and B-BBEE reporting, risk and governance — and everyone you let through the gate. If a contractor’s file is short, you know before the work starts — not after the incident.

For contractors

Build your file once. Take it everywhere.

Your SHE File becomes a living portfolio — always current, always scored. When a client asks for proof of standing, you send it in minutes, not after a week of photocopying.

Tap a side to see what it includes

What it does

Here’s what it actually does, start to finish.

Pick your industry and the system takes over from there — five things it does, every day, that no folder ever could.

It knows what you need

Tell it your industry and it loads the exact documents South African law demands for that work — for your company, each site, each project — drawn from a compliance library of more than 700 legal requirements and 566 mapped standards. No more guessing what belongs in the file.

It holds the evidence properly

Three connected tiers — your Master Vault, each site’s SHE File, each project’s file — mirror how liability actually flows. Everything is a live record with an owner and an expiry date, not an attachment lost in an inbox.

It keeps score in real time

Every document, permit and training record feeds a live compliance score — and the same live data drives your ESG, carbon and B-BBEE reporting. The moment something expires or goes missing, the score moves and you see it before an auditor does.

It stops non-compliant work

Permits check compliance before work opens. The Circuit Breaker flags exposure. Ultimatums put a deadline on anything short. The score isn’t decoration — it decides.

It proves everything, on demand

One click builds the Evidence Pack — tamper-evident, independently verifiable, structured for admissibility under the ECT Act 25 of 2002. When someone asks “can you prove it?” — the answer is already built, and a token-secured verification console lets the person asking run the integrity check themselves.

Tap a step to see what runs behind it

And that’s only the spine. The same engine runs environment and emissions, quality non-conformances, employment equity, POPIA, B-BBEE scoring, lone-worker safety, training and inductions — the whole SHERQ stack, one system.

See the full OS → The case for SiteActive →

Why trust a platform this new

New to market — not new to the work.

You are being asked to put your compliance — the thing you have to prove on the day it matters — on a platform that does not yet carry a long customer list. That is a fair hesitation. Here is how SiteActive earns it.

Built on both sides of the gate

SiteActive is led by an operator who has carried the SHE File through audits as a contractor, and set and enforced requirements as a principal. It is engineered for both sides of that gate — the contractor proving compliance and the client demanding it — and built to hold up in high-value, security-sensitive environments.

A money-back pilot

The guarantee is tied to the two things that matter most if they ever failed — the integrity of your evidence trail and platform availability. Your measurable success criteria are agreed in writing before go-live, and if SiteActive misses them, your pilot fee is refunded.

Your data stays yours

You own your data at all times — exportable in open formats on demand and on exit. Encrypted in transit and at rest, hosted on managed enterprise infrastructure in the EU, and regularly backed up, so a breach or corruption never costs you your records.

See it before you commit

A full procurement validity pack — security posture, data-protection, legal terms and the pending-patent detail — is available to corporate evaluators on request. Request the pack →

The return on adoption

Time becomes presence. Presence becomes proof. Proof becomes value.

Safety officers paid to be on the floor, not behind a desk

Every hour lost to paperwork is an hour your safety officer isn't preventing incidents where they actually happen. SiteActive returns those hours to the floor — so the salary you pay buys risk reduction, not filing.

The record builds itself while the work gets done

Compliance evidence accumulates as a byproduct of doing the job properly, not in a panicked rebuild the week before an audit. You hold the proof because the work happened — captured as it happened.

Provable compliance is a balance-sheet asset

Real-time, verifiable compliance cuts incident exposure, strengthens every conversation with insurers and auditors, and turns proof you already own into lower risk cost and stronger commercial standing.

On the day it matters, what can you prove? SiteActive is built so that answer is never in doubt.

The legal framework

Built on the law that governs the work.

Every legal obligation is mapped to the exact legislation behind it, tracked live, scored, and sealed as court-ready evidence — a living record, not a file you rebuild from scratch at every audit.

Mapped

Each requirement is tied to the exact Act, regulation or standard it satisfies — by trade and by site.

Monitored

Expiries, gaps and obligations track themselves, live, across every contractor and project.

Scored

Alignment rolls into the GTI — one defensible compliance score you can act on.

Evidenced

Every key event becomes a tamper-evident, independently verifiable, forensic-grade record.

Legislation

OHS Act 85 of 1993 & regulations
Construction Regulations 2014
COIDA 130 of 1993
NEMA 107 of 1998
LRA & CCMA
POPIA · ECT Act 25 of 2002

Standards, in the dashboard

ISO 9001 — Quality
ISO 14001 — Environment
ISO 45001 — Occupational H&S
ISO 27001 — Information security
SANS codes of practice
232 ISO, IEC and EN standards, clause by clause

Registrations & bodies

CIDB
B-BBEE
CIPC
Department of Employment & Labour
Compensation Fund
Trade & industry baselines

On the day it matters, the record holds.

Every compliance event is captured to a court-aligned evidentiary standard, built into the platform. So whether it ends up before a court, a dispute, or a regulator, the evidence holds on its own. Most operations are far more compliant than they can actually prove — this is how you prove it.

Zero-friction onboarding

Zero friction, in both directions.

Two things stall a compliance rollout before it starts: getting your contractors’ documents in, and getting a new supplier onto your vendor master. SiteActive is built so neither one costs you weeks.

01 · Your contractors

Onboard contractors in minutes, not weeks.

Invite a contractor or sub-contractor with a free, secure upload link — no account, no subscription, nothing for them to buy. They upload their compliance straight to your site, and the link only works for the site that issued it. No more chasing documents by email.

Free upload link

Send a secure link and the contractor uploads their compliance documents — no account, no cost to them.

Scoped to one site

Each link is tied to a token for a single site. Contractors can only upload to the site that invited them — nothing more.

No sign-up wall

Sub-contractors don't need to subscribe or create an account to respond — they submit, you review.

Into your live record

Uploads land in your compliance record, ready to verify against that site's requirements.

Contractor management → See contractor plans

02 · SiteActive, as your vendor

Onto your vendor database without the paper chase.

Procurement is where good software goes to die — six weeks of vendor forms, missing certificates and email ping-pong before a single licence is issued. SiteActive’s vendor onboarding is built around the way professional procurement actually runs: every document ready, every exchange online, nothing to chase.

Procurement pack, on request

Company registration, B-BBEE status, tax details, CSD registration and banking confirmation — issued as one pack the day your procurement team asks for it.

Your forms, signed and returned

Send your vendor forms, supplier agreements and codes of conduct. SiteActive signs and returns them through its portal, by email, or straight into your own supplier system — whichever your process requires.

Purchase orders, natively

Quotation up front, your PO number carried onto the invoice, and a statement to pay against. Bank transfer if you prefer it — SiteActive works the way your finance team already works.

One portal, full audit trail

Every document in and out lives in one place, timestamped and downloadable. Nothing sits in an inbox, and nothing goes missing between procurement, finance and the site.

CIPCRegistered & in businessPrivate company, South Africa

CSDRegistered supplierActive on the National Treasury database

B-BBEE statusLevel 1 Contributor100% black-owned exempted micro enterprise

SARS tax statusTax compliantVerified on CSD

POPIAInformation Officer registeredRegistered with the Information Regulator

BankingBank-verifiedBusiness account, confirmed by the bank

Every rand spent with SiteActive counts as R1.35 on your procurement scorecard. Level 1 Contributor status carries 135% procurement recognition. Compliance software that improves the B-BBEE score it is bought to help you evidence — and one of the few SHERQ vendors that is a registered POPIA Information Officer before it ever touches your data.

CSD registration means SiteActive’s supplier posture is already verified against the National Treasury baseline that public-sector procurement is measured on. Registration numbers, certificates, affidavits and banking confirmation are issued as a complete procurement pack on request — not published here. SiteActive (Pty) Ltd is not a registered VAT vendor; documents issued are invoices, not tax invoices.

Request the procurement pack → Apply for the pilot

Non-invasive by design

Adopt SiteActive without disrupting a single shift.

Onboarding never asks you to stop, switch over, or risk your operations. SiteActive runs alongside how you work today and takes over only what you choose to move, when you choose to move it.

Adoption costs you nothing operationally — until the moment it starts saving you everything. By design.

Runs alongside, changes nothing

During onboarding, your existing registers, files and workflows keep running exactly as they are. Nothing is switched off, nothing breaks, no shift is interrupted.

Migrate at your own pace

Move compliance across business unit by business unit, contractor by contractor. The platform takes over only what you have migrated — no big-bang cutover, no operational risk.

It only takes over when you're ready

Until you choose to fully migrate, SiteActive affects nothing it doesn't have to. The day you do, the manual burden is gone — and from there, it is only upside.

No going back to paper

Once you are fully on the platform, there is never a reason to return to paper-pushing — unless a specific law demands a physical document. Everything else stays a live, verifiable record.

That is the calculation on the table: adoption risk engineered down to nearly nothing — upside measured in everything you can suddenly prove. The upside outweighs the risk.

GTI · Global Threat Index

The score that determines
everything downstream.

The GTI recalculates on every change across all eight disciplines. Toggle the failures below to clear them — watch the composite recover, and watch the Circuit Breaker fire and restore in the live event log as the score crosses the 85% threshold.

Safety Discipline

Expired Permit to Work

Safety

Open Corrective Action (Overdue)

Safety

Compliance Documents

Open NCR — Previous Project

Quality

Lapsed COIDA Registration

Compliance

Unmitigated High Risk

Risk

Failures active by default. Toggle right to clear. All cleared = 100 GTI, fully compliant.

38GTI

Circuit Breaker Active

GTI score below threshold. Site access denied. Permit issuance blocked.

CIRCUIT BREAKER ACTIVE — Site access denied. Permit issuance blocked.

Active compliance failures

SiteActive · Circuit Breaker Event Log

Standby

Toggle the failures above — the Circuit Breaker fires and restores live as the GTI crosses the 85% threshold.

Deployment

Operational in 72 hours.
No prerequisites.

No site visits. No hardware. No system integration. No SiteActive involvement after onboarding. A corporate organisation managing contractors across multiple sites is fully operational within 72 hours of account creation.

Account creation

Organisation profile, user roles, and site structure configured. Contractors invited via link — no subscription required from them.

Compliance index built

Trade-specific document requirements generated automatically against applicable legislation. AI parses client-supplied document indexes.

Documents uploaded and validated

AI reads every document. GTI score begins calculating from the first upload.

Fully operational

Live permits, live scoring, expiry tracking, and enforcement architecture active. All eight SHERQ disciplines running.

72H

From account creation to fully operational

Hardware cost required to go live

60+

Industries · 43 trade baselines mapped to SA legislation

SHERQ disciplines in one system

Legislative foundation · 700+ entry regulatory library

OHS Act 85/1993Constr. Regs 2014COIDANEMAISO 14001ISO 9001CIDB ActB-BBEE ActPOPIAECT Act 25/2002

Provisional Patent Filed

The platform’s architecture is the subject of a pending South African patent application. SITEACTIVE (Pty) Ltd · B-BBEE Level 1

The Infrastructure That MakesNon-Compliance Impossible to Hide— Before an Incident, Not After.